Pro Forma Invoice Template
This pro forma invoice template is for sellers, exporters, and freight teams preparing quotations, samples, or advance payment documents. It includes fields for pro forma no., date, seller, buyer, valid until, and Incoterms, plus a table with description, HS code, quantity, unit price, and total. The sheet also notes that pro forma invoices are for quotations, samples, and advance payment and are not a demand for payment.
Free printable · PDF
- 1 page
- US Letter — choose “Fit to page” for A4
- PDF, 51 KB
Free for personal, family and classroom use.
Fill in the buyer and seller details, enter the goods line by line, and add the dates and delivery terms before sending it as a draft sales document. It works well for first quotes, customs support, and customer approval before a final commercial invoice.
Good for
- Prepare a quotation for overseas buyers
- List sample goods for customs paperwork
- Document advance payment order details
Tip: Print on letter paper and keep a copy with the final invoice for matching details.
5 files · XLSX, PDF, DOCX
Get every sheet: Commercial Invoice Template Pack
This sheet plus 3 more in one download, with the editable Excel and Word files. Excel and Word commercial invoice with automatic totals, pro forma invoice, packing list and a customs field guide.
$7.00 USD, one-time 5 files · about $1.40 each
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